{"id":"mini.guest-data","app":"mini","title":"Guest privacy modes and personal-data reveal","summary":"Control guest-data visibility for owners in the Mini owner portal. This setting does not restrict reception or other staff.","url":"https://www.simultem-apps.com/wiki/mini#guest-data","apiUrl":"https://www.simultem-apps.com/api/wiki/v1/articles/mini.guest-data","resourceUri":"wiki://mini/guest-data","revision":"2026-11-02.1","lastReviewedAt":"2026-11-02","keywords":["full","mfa-reveal","summary-only","password verification","masked"],"sections":[{"title":"Who this setting controls","steps":["ownerGuestDataMode controls owners viewing guest data in the Mini owner portal. It is not a staff or reception access-control policy.","If the aim is to limit reception staff, summary-only in Mini does not do that. Staff permissions must be configured in the relevant staff workflow; do not test a staff restriction by changing the owner policy.","An administrator saves the policy, but the restricted viewer is the owner. Opening a reservation does not turn an owner-only policy into a staff policy.","MSG form questions, collected fields and staff access are configured separately. This Mini owner policy does not change what MSG forms collect."],"notes":[]},{"title":"Set the policy","steps":["Open Mini settings as an authorized administrator.","Choose the owner guest-data mode: full data after normal sign-in, password-verified temporary reveal, or summary only.","Save the policy and test the portal with an owner account."],"notes":[]},{"title":"Use a reveal prompt","steps":["In password-reveal mode, use the reveal action and re-enter the owner account password in the dedicated prompt.","Check the stated temporary visibility period and close/hide sensitive information when finished.","In summary-only mode, personal data cannot be revealed; request help from the responsible property contact when needed."],"notes":["This policy masks guest data in the Mini owner portal. It does not configure reception staff permissions or the fields collected by MSG forms; configure those workflows and access rights separately.","Opening a reservation does not bypass summary-only masking or grant a passport editor. Do not treat the owner privacy setting as permission to reveal or edit identity documents.","A mode name containing MFA does not mean the interface asks for a separate SMS code: the current reveal prompt verifies the owner’s account password. Never send that password to support chat."]}],"text":"# Mini: Guest privacy modes and personal-data reveal\n\nControl guest-data visibility for owners in the Mini owner portal. This setting does not restrict reception or other staff.\n\n## Who this setting controls\n\n1. ownerGuestDataMode controls owners viewing guest data in the Mini owner portal. It is not a staff or reception access-control policy.\n\n2. If the aim is to limit reception staff, summary-only in Mini does not do that. Staff permissions must be configured in the relevant staff workflow; do not test a staff restriction by changing the owner policy.\n\n3. An administrator saves the policy, but the restricted viewer is the owner. Opening a reservation does not turn an owner-only policy into a staff policy.\n\n4. MSG form questions, collected fields and staff access are configured separately. This Mini owner policy does not change what MSG forms collect.\n\n## Set the policy\n\n1. Open Mini settings as an authorized administrator.\n\n2. Choose the owner guest-data mode: full data after normal sign-in, password-verified temporary reveal, or summary only.\n\n3. Save the policy and test the portal with an owner account.\n\n## Use a reveal prompt\n\n1. In password-reveal mode, use the reveal action and re-enter the owner account password in the dedicated prompt.\n\n2. Check the stated temporary visibility period and close/hide sensitive information when finished.\n\n3. In summary-only mode, personal data cannot be revealed; request help from the responsible property contact when needed.\n\nNote: This policy masks guest data in the Mini owner portal. It does not configure reception staff permissions or the fields collected by MSG forms; configure those workflows and access rights separately.\n\nNote: Opening a reservation does not bypass summary-only masking or grant a passport editor. Do not treat the owner privacy setting as permission to reveal or edit identity documents.\n\nNote: A mode name containing MFA does not mean the interface asks for a separate SMS code: the current reveal prompt verifies the owner’s account password. Never send that password to support chat.","scope":{"surface":"Mini owner portal guest-data visibility","restrictedRoles":["owner"],"unaffectedRoles":["staff","reception"],"note":"ownerGuestDataMode restricts owners viewing guest data in the owner portal. It does not configure reception/staff permissions or MSG form collection. The administrator configuring a policy is different from the viewer it restricts."},"related":[{"id":"mini.owner-access","app":"mini","title":"Map and maintain owner property/unit access","summary":"Restrict each owner to the intended properties and units.","url":"https://www.simultem-apps.com/wiki/mini#owner-access","apiUrl":"https://www.simultem-apps.com/api/wiki/v1/articles/mini.owner-access","resourceUri":"wiki://mini/owner-access","revision":"2026-11-02.1","lastReviewedAt":"2026-11-02"},{"id":"mini.calendar-and-reservations","app":"mini","title":"Owner calendar, reservation list and folios","summary":"Review mapped unit availability and permitted reservation details.","url":"https://www.simultem-apps.com/wiki/mini#calendar-and-reservations","apiUrl":"https://www.simultem-apps.com/api/wiki/v1/articles/mini.calendar-and-reservations","resourceUri":"wiki://mini/calendar-and-reservations","revision":"2026-11-02.1","lastReviewedAt":"2026-11-02"}]}